# Admission Tracking Dashboard Documentation

Think of this dashboard as the "Control Center" for your university’s intake process. It is a single page where you can watch every student's journey—from the moment they first apply to the moment they pay their fees and join a class.

This guide provides a step-by-step walkthrough of the Admission Tracking Dashboard. Whether you are managing student applications or analyzing enrollment data, this guide will help you navigate the system efficiently.

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The Admission Tracking Dashboard is your primary tool for monitoring the enrollment process. You can access it from the main dashboard of the site.

- **Total Leads:** This shows the total number of students who have started an application.
- **Enrolled Section:** This shows the number of students who have completed their payments and are officially part of the program.
- **Application Pipeline:** This displays students at various stages, such as "Awaiting Verification," "Invited for Test," or "Qualified."
- **Capture Rate:** A key metric that compares enrolled students against the total number of applicants to show your conversion progress.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-r5gdl9ae.png)

### Admission Intelligence (Revenue & Capacity)

For a deeper financial and operational look, click the Admission Intelligence Dashboard button.

- Realized Revenue: Displays the total actual payments received from all students.
- Seat Capacity: Shows the maximum seats available for each program versus how many have been filled. This helps you identify which programs are almost full.

**Quick Action Buttons:**

- Merit List: Direct access to the generated merit lists.
- Export Summary: Generate and download reports in PDF, Excel, or CSV formats. This is available for almost every section of the dashboard.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-57n82b89.png)

### The Admission Funnel (Managing Applicants)

The Admission Funnel allows you to see the student journey through a bar graph.

- Filtering: You can filter data by specific Programs or Semesters to narrow down your view.
- Accessing Student Lists: By clicking on the Total Leads bar (or any other bar in the graph), the system will take you to a detailed list of all users in that specific stage.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-kjzlmujs.png)

- Search & Sort: On the list page, you can search for applicants by name or email and see exactly when they submitted their applications.

### Reviewing & Communicating with Applicants

To manage an individual student, locate their name in the list and use the following tools:

- Review Button: Clicking this opens the student's full application. Here, the manager can Approve, Reject, or send Feedback if the student needs to correct something.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-vqitzjxt.png)

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-j87aitgs.png)

- Notify Students: Use this button to send direct messages. The system supports two-way communication, meaning students can reply to your messages.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-4aep10mu.png)

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-1sgm9dpl.png)

  
Quick Actions: These buttons change based on the student's status.

- If they haven't paid, you will see "Pending Task" buttons.
- If they are fully enrolled, you will see a link to their "Learnexify Profile."

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-6nn6zymg.png)

- Export List: Use this option to export and download the report to your computer.   
    The file can be exported in Excel, CSV, or PDF format.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-pj3mn8kk.png)

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Document Tracking & Conversion Rates

The system helps you identify where students are dropping out of the process.

- Doc Submitted Section: Click this to see who has uploaded their documents. You can also see a list of users who have not submitted documents yet to send them reminders.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-ke2z9hgy.png)

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-i3qk0f6o.png)

- Success Stages: The dashboard tracks how many students were invited for tests, how many failed, and how many reached the final payment stage.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-pocecoq9.png)

- Overall Yield: This calculates the final effectiveness of the admission cycle by comparing total applicants to final enrollments.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-6rf2ptgr.png)

- Program Level Conversion: A specific table shows which programs (e.g., Computer Science vs. Arts) are converting the most leads into paid students.

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-jwrjnebc.png)

### Administration & Automation Tools

These tools are designed to save time by performing bulk actions:

- Automated Nudge System: Located in the sidebar, this allows you to send bulk emails to students based on their current stage (e.g., reminding all "Unpaid" students at once).

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-ezdtljsc.png)

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-yfj7tf9a.png)

- Recent Activity Log: A real-time feed showing the latest actions on the site (e.g., "Student X just paid the fee").

![](https://wiki.paktaleem.net/uploads/images/gallery/2026-08/embedded-image-tm2khbwz.png)