How to Assign Course Descriptions to a Semester

Now, open the Learnexify dashboard and go to the user menu. Click on Programs and then select Manage Semester. Here you will see the list of all semesters.

In which semester you want to add the Course Description, click on the Course Description icon.

• Here after opening the course description tab, you will see the already assigned course descriptions. To add a new one, click on the Available to Assign button.

A list of available course descriptions will be displayed. Click on the arrow icon next to the course description you want to assign.

After clicking on the arrow icon, configure the following details: 

• Required: Determines whether learners must complete this course description as part of the semester. When enabled, it is compulsory; when disabled, it is optional.
  
• Frequency: Controls the number of times the course description is scheduled or made available during the selected duration.
  
• Time Period: Sets the duration type that works with the frequency value, such as days, weeks, months, or years.
  
• Position: Controls where the course description appears in the sequence. Smaller position values are displayed earlier, while larger values appear later in the list.

After filling in all details, click on the green tick (✔) to confirm the assignment.

View Assigned Course Descriptions
Then go to the Currently Assigned section to confirm that the course description has been successfully assigned.

Use Filters to Search Course Descriptions

If the required course description is not available in the list, you can use filters to search for it.

Click on the Add button and apply filters such as:

• Name – Search by course name
• ID Number – Search using a unique ID
• Pre Test – Shows courses that include a pre-test: This filter shows courses where learners are tested before starting the course. It helps to check what students already know before learning begins.
• Post Test – Shows courses that include a post-test: This filter shows courses where learners are tested after completing the course. It helps to check what students have learned after finishing the course.

Once the required course description appears, click the arrow icon and assign it using the green tick (✔). It will then appear in the Currently Assigned list.

Bulk User Action:

Purpose:
Use this feature to assign multiple Course Descriptions efficiently.

Method 1:

• Select those multiple Course Descriptions you want to assign.
• After making your selections, click the “Add All 4 Selected Items” button to add the selected Course Descriptions.
  The number displayed in the button (e.g., 4) represents the number of items currently selected and will change depending on how many items you select. 

• Then click on the Assign button in the Bulk Assignment Section to move the Course Descriptions to the assigned list.

Method 2:

• Click the “Add All 18 Search Results” button to add all Course Descriptions with a single click. The number displayed in the button (e.g., 18 ) may vary depending on the number of Course Descriptions available in the search results.
  
• If you want to clear everything, click the Clear button.