5. User Reports

• 5.1 Individual Course Progress Report
• 5.2 Individual User Report
• 5.3 User Class Completion Report

5.1 Individual Course Progress Report

Individual Course Progress Report is used to see how much progress a user is making in their Learnexify courses. Through this report, both administrators and users can view an overview of their learning activity. This is one of the default reports that logged-in users can access for their learning progress.

Report Path: 

Dashboard ⟶ Side drawer ⟶ Reports ⟶ User Reports ⟶ Individual Course Progress Report

 

Report Requirements:

For this report, it is necessary that the user is enrolled in an Learnexify class.

 

Report Filters:

In this report, the filter section includes a Full Name option, which is used to select a specific user and view their report data.

In addition, optional report columns include:

• Show All Learning Objectives → Displays data of all learning objectives
• Show Current Total Score → Displays the user’s overall current score
• Show Pre-Test / Post-Test → Includes pre-test and post-test results in the report

Required columns can be selected using checkboxes.

 

Generate Report:

When all required settings and fields are selected, click the Show Report button.
After this, the system generates the report for the selected user and displays it on the course progress screen.

 

Report View:

The report shows user course-level progress in detail.

• Student → User’s name
• ID → User’s unique ID number
• Email → User’s email address
• Reg. Date → Account creation date
• User group (s) → User’s assigned user group s
• Date → Report generation date
• Course → Course in which the user is enrolled or has completed
• Class ID → Related Learnexify class ID number
• Progress → Progress based on learning objectives (if available)|
  
• Completed Items → Ratio of completed vs total objectives (if available)
• Start Date → Course start or enrollment date
• End Date → Course completion date
• Pretest Score → Pre-test result (if available)
• Post-test Score → Post-test result (if available)
• LO1 → Status of first learning objective (e.g., Book Assessment Test, Knowledge Check, or N/A)
• LO2 → Status of second learning objective (e.g., Knowledge Check or N/A)
• Total Score → Overall percentage score (e.g., 0.00%, 100.00%)
• Discussion Posts → Total number of discussion posts
• Resources Accessed → Course resources accessed by the user

 

Report Scheduling, Export & Refresh:

This report includes the same options as other reports:

• The report can be scheduled using the Schedule Reports option to be generated at a specified date and time.
• Report settings and filters can be modified using Configure Parameters.
• The report can be exported in both PDF and CSV formats.
• Click the Refresh button at the bottom center to update the report with the latest data.

---

 

5.2 Individual User Report

Individual User Report is used to view a specific learner’s program and course completion information. This report shows details of the user’s enrolled and completed courses.

Report Path: 

Dashboard ⟶ Side drawer ⟶ Reports ⟶ User Reports ⟶ Individual User Report

Report Requirements:

For this report, it is necessary that the user is enrolled or has previously been enrolled in a Learnexify course. Only then the user data will be displayed in the report.

Report Filter:

This report has a User selection option where a specific user is selected and their data is shown in the report.

Before using the report, click on the Configure icon to set user search and display fields. Learnexify custom user fields can also be selected here.

After configuring the fields, type the user name in the search box and select the required user from the pop-up list.

Generate Report:

Once the user is selected, click on the Show Report button.
After this, the system generates the report for the selected user and displays the complete data on the screen.

Report View:

The report shows the user’s assigned programs and the courses within them. If a course does not belong to a program, it is shown under Non-Program Courses.

User Information

• User ID → User’s Learnexify ID number
• First Name → User’s first name
• Last Name → User’s last name
• Email → User’s email address
• Registration Date → Date the account was created

Class Information

• Program → Name of the Learnexify program
• Course ID → Learnexify course ID number
• Course Name → Name of the Learnexify course
• Credits → Credits earned after course completion
• Class ID → Learnexify class ID number
• Grade → Current total grade (0 if not assigned)
• Date Completed → Course completion date
• Status → Completion status (Complete, Incomplete, Overdue)
• Learning Objectives and Score → Learning objectives and their scores
• Expires → Expiry date of the course or certificate 
• Certificate → Indicates the certificate status or availability for the completed course

Report Scheduling, Export & Refresh:

Like other reports, this report also includes the same features:

• The report can be scheduled using the Schedule Reports option to be generated at a specified date and time
  
• Report settings and filters can be modified using Configure Parameters.
• The report can be exported in both PDF and CSV formats.
• Click the Refresh button at the bottom center to update the report with the latest data.
  

Note: Individual User Reports can also be generated for inactive users.

5.3 User Class Completion Report

User Class Completion Report is a detailed academic report that displays users’ class completion status, program progress, and earned credits. The main purpose of this report is to help administrators identify which users have completed their classes, Batch program progress, and view total credits earned by learners.

Report Path: 

Dashboard ⟶ Side drawer ⟶ Reports ⟶ User Reports ⟶ User Class Completion Report

 

Report Filters:

This report uses multiple filters to refine and customize the data:

User Filters (for searching users):
Full Name, First Name, Last Name, ID Number, Email Address, City/Town, Country, Username, Preferred Language, Inactive Status, user group 

Date Filters (for time-based filtering):
Course Completion Date (is after / is before), Start Date (is after / is before)

Academic Filters (for selecting report scope):
Program, Course Set, Course, Class, Status, Class Completion Status, Pre-test, Post-test

 

Generate Report:

• Required filters are selected first
• User, program, course, and date range are applied
• The report is generated based on selected criteria
• System processes the data and displays a structured user-wise report

 

Report Output:

When the report is generated, the following summary is displayed:

• Total Learners → total number of users included in the report
• Total Earned Credits → total credits earned by all users
  

 

Detailed Data Table:

• Name → identifies the learner
• ID Number → unique system ID for Batching
• Street Address → user address for record reference
• City → user’s city location
• State/Province → user’s region or province
• Email Address → used for communication and identification
• Program → shows enrolled academic program
• Program Completion Date → completion date of program
• Program Expiration Date → program validity/expiry date
• Certificate Number → issued certificate reference number
• Total Course Credits Earned → total credits earned by the user
  

 

Report Actions:

• Download Report (PDF / CSV):
  The report can be downloaded in PDF or CSV format for offline use, sharing, or record keeping.

• Schedule Report:
  The report can be scheduled using the Schedule Reports option to be generated at a specified date and time.

• Refresh Report:
  The Refresh option updates the report with the latest available data without changing filters or re-running the report from scratch.