**Note:** Each field includes a help icon that explains its functionality.
The **“Select Program”** filter is **mandatory** for generating the **Program Report.** Users must either select a **specific program** or choose the **“All Programs”** option. If this field is left empty, the system will not be able to generate the report. All other filtering fields are optional." ### **Programs Report View:** After **generating the report**, program-level data for the selected users is displayed. Under each user’s name, the list of enrolled programs is shown. Next to each program, the following details are displayed: - **ID Number →** Unique identification number of that user - **User Name→** Name of the user as displayed in the system - **Program →** Program name where the user is enrolled. - **Credits Required →** Total credits required to complete the program - **Credits Completed →** Number of credits the user has completed so far - **Transfer Credits →** Displays any transferred credits, if applicable - **Completed →** Date when the program was completed - **Expired →** Date when the completion status expires Clicking on any user’s name redirects to that user’s individual detailed report page. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/HOyprogram-report-overview.png) ### **Report Configuration: ** To **modify** report options, the **Configure Parameters** icon is used, **located** in the **upper left corner** of the report. This option allows updating filters and parameters to generate the required data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/G3Qconfgure-program.png) ### **Report Scheduling:** To **run the report automatically** at a specific **time** in the future, the **Schedule Reports** icon is used, **located** in the **upper right corner.** This feature is used to automate report generation based on a predefined schedule. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/schedule-program-report.png) ### **Report Export:** The report can be exported in **PDF, CSV and** **Excel** **formats:** These options allow the report to be saved locally on the system.  ### **Refresh the Report Data:** The report data can be **refreshed** to **show** the **latest information** without reopening or reapplying parameters. Click the **Refresh button** at the **bottom center** of the page, and the system will reload the report with **updated data automatically.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/pKPimage.png) # 1.2 Semester Report The Semester Report **displays semester-related** **academic** information and **progress** for a **selected user.** The **main** purpose of this report is to **summarize learner performance,** enrolled courses, **completed** **credits,** total study time, and **overall semester progress** in a single report. This report helps administrators to monitor semester-level learner performance and Batch academic progress. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/visual-selection-2.png) ### **Accessing the Report:** From the side drawer, click on Reports, then select Program Reports and open Semester Report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/semester.png) ### **Report Requirements:** The following requirements are needed to generate Semester report: #  ### **Report Filters:** This report includes the following fields and filters: - **Select User →** Used to select a specific learner - **Semester Selection →** Used to select a specific semester. ### **Additional User Filtering Options:** The report also includes multiple filters for searching and refining user data, such as: - **Name fields** (Full Name, First Name, Last Name, Middle Initial) - **User identification details** (ID Number, Username) - **Contact information** (Email Address, Phone, Fax, Address, City, State, Country, Zip Code) - **Account-related fields** (Preferred Language, Time Created, Last Modified, Inactive Status) Most text-based fields use the “contains” option, while date fields include: - **“Is after”** - **“Is before”** These filters are used to customize and narrow down report data according to specific users or semesters. After completing all the **configuration,** click on the **Show Report** button to display the report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/semester-report-filter.png) ### **Report Output:** The report displays the following information: - **Semester Name →** Name of the selected semester - **User →** Name of the learner - **ID Number →** User’s unique ID number - **Start Date →** Start date of Semester - **End Date →** End date of Semester - **Semester Duration →** Total semester duration - **Program Name →** Name of the related program - **Total Enrolled Students →** Total students enrolled in the semester - **Total Courses →** Total number of semester courses - **Total Credits →** Total semester credits - **Credits Completed →** Credits completed by the learner - **Transfer Credits →** Details of transferred credits - **Total Time →** Total learning/study time - **Semester Fee →** Semester fee details - **Completed Courses (100% Progress) →** Fully completed courses - **In Progress Courses →** Courses currently in progress - **Not Started Courses →** Courses not yet started - **View Certificate →** Option to view certificates [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/semester-report-show.png) ### **Report Actions:** - **Report settings** and filters can be **modified** using **Configure Parameters.** - The report can be **exported** in **PDF, Excel and CSV formats.** - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** These options allow the report to be saved locally on the system. ### [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/semester-report-actions.png) --- # 2. Course Reports # 2.1 Course Completion Gas Gauge ##### The Course Completion Gas Gauge Report is used to show the status of all users enrolled in a course. It also displays a gas gauge chart that represents the percentage of students who have completed the course. **** --- ### ** Report Path: ** ##### Dashboard > Side drawer > Reports > Course Reports > Course Completion Gas Gauge [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-completion-gas-gauge-report-path.png) ### **Report Requirements:** ##### This report requires **completion elements** to be available in the Learnexify course. If a **course or class** **does not** contain **completion elements**, its data will not be included in the report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/NQxvisual-selection-2.png) ### **Report Filter:** ##### The report filter contains two fields, **Course and Inactive.** Neither field is required. ##### To generate a **report for all courses** on the site, keep the Course field set to **“Any Value”.** ##### To generate a report for a specific course, select the required course from the Course dropdown menu. ##### Active users are always included in the report, and including inactive users is optional. ##### To view the report, click on the Show Report button located at the bottom of the page. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-completion-filter.png) ### **Explanation of Report Data:** ##### The report displays the status of all users enrolled in the course along with their completion percentage. ##### **Class —---->** refers to the class instance in which the learner is enrolled. **Status —---->** refers to the learner’s completion status. If the completion requirements are met, the status is shown as “complete”. **Student —----->** refers to the enrolled learners. Clicking on a student’s name opens their Learnexify profile page. **% Complete —---->** refers to the percentage of completion elements that the learner has completed. **\# Complete —---->** refers to the total number of completion elements that have been completed by the learner. **Score —------>** refers to the learner’s current percentage grade in the course. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-completion-report-view.png) ### **Report Configuration:** ##### Click on the **Configure Parameters icon (top left)** to change report settings and apply filters. ### **Report Scheduling:** ##### Click on the **Schedule Reports icon (top right)** to schedule the report to run automatically at a specific time. ### **Export** **Report:** ##### The report can be downloaded in **PDF or CSV format** using the download options at the top left of the report. ### **Report Refresh:** ##### Click the **Refresh button at the bottom center** to update the report with the latest data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/class-completion-report-actions.png) --- # 2.2 Sitewide Course Completion Report The **Sitewide Course Completion Report** is used to view the **status** of all **users across courses** in the **system**. It displays the **completion status** of enrolled users for **each course**. ### **Report Path:** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Course Reports ⟶ Sitewide Course Completion Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-2nd.png) ### **Report Requirements:** This **report requires** **learning objectives** to be configured in the course. If learning objectives are not set up, the report may not display complete or accurate data. The user status is **shown as “complete”** when the Learnexify completion grade is achieved. However, to **display 100% completion**, at least one **learning objective** must be configured in the course.  ### ### **Configure Parameters:** This report includes four configurable parameters: **1. Course Selection:** A specific course can be selected, or all courses can be included. Multi-selection is not allowed. **2. Should the report include users’ time spent in the course?** Select “Yes” to include the time users spent in the course. Select “No” to exclude this information. **3. Should the report display the user’s overall course grade?** Select “Yes” to display the user’s total course grade. Select “No” to hide the grade information. **4. Date Range:** This option is used to filter data based on a specific time period. - Selecting only **“is after”** shows **courses completed** after a **specific date** - Selecting only **“is before” shows courses completed** before a **specific date** - Selecting both defines a date range for completed courses - Enabling **“Never included”** allows inclusion of courses not completed within the selected time frame [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-course-completion-filter.png) ### ### **Explanation of Report Data:** The **report displays** **course** and **user data based** on the **selected filters.** If a course is **assigned** to a **program or course set**, that information is also shown along with course details. - **Status →** Represents the overall completion status of the student. If completion requirements are met, the status is shown as “complete”. - **\# Required Learning Objectives →** Shows the number of required learning objectives in the course. All required objectives must be completed for course completion. - **% Complete →** Shows the percentage of required learning objectives completed by the learner. - **\# Graded →** Represents the number of graded learning objectives that have been scored. - **Total # of Learning Objectives →** Represents the total number of learning objectives in the course, including both required and optional. - **Time Spent →** Shows the amount of time the learner has spent in the course within the selected date range. - **Total Grade →** Shows the learner’s overall percentage grade in the course. ### **Report Scheduling, Configuration & Export: ** Similar to other reports, this report also includes the same functionality: - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - Report settings and filters can be modified using **Configure Parameters.** - The report can be **exported** in **PDF, Excel and CSV formats.** - Click the **Refresh button** at the **bottom center** to update the **report** with the latest data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-course-completion-report-view.png) --- # 3. Course Instance Reports # 3.1 Course Instance Completion Gas Gauge The Class Completion Gas Gauge **Report** is used to **display the completion status** of all users enrolled in a specific **class**. It also shows a gas gauge **chart** representing the percentage of students who have **completed the class.** ### **Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Class Reports ⟶ Class Completion Gas Gauge [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-instance.png) ### ### **Report Requirements: ** This report requires learning objectives to be configured in the Learnexify course. If a **course or class** does not have **learning objectives,** its data will not be included in this report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/ZADvisual-selection-4.png) ### ### **Report Filter:** The report **filter** includes three fields: **Course, Class, and Inactive.** First, a course must be selected. After selecting the **course,** a specific **course Instances** of that course can be chosen. For the **Include inactive** users field, select **“Yes” or “No”.** There are no mandatory fields for this report filter. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/BXYgdsgdfg.png) ### ### **Running the Report:** Once the **required fields** are set, Click the **Show Report button.** After **clicking this button**, the system generates the **report based** on the **selected filters** and displays the data on the report screen. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/once-the-required-fields-are-set-click-the-show-report-button-visual-selection.png) ### ### **Report View:** The report displays the **status** of all **users** in a **selected class** along with their **completion percentage.** - **Status →** Represents the learner’s completion status in the class. If completion requirements are met, the status is marked as “complete”. - **Student →** Represents the individual learners enrolled in the class. Clicking on a student’s name opens their Learnexify user profile page. - **% Complete →** Shows the percentage of learning objectives completed by the learner. - **\# Complete →** Represents the number of learning objectives completed by the learner in the class. - **Score →** Shows the learner’s overall percentage score in the class. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/ggf.png) ### ### **Report Actions:** - Click on the **Configure Parameters icon (top left)** to change report settings and apply filters. - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time. - Click the **Refresh button at the bottom center** to update the report with the latest data. - The report can be downloaded in **PDF or CSV format** using the download options at the top left of the report.**Note:** When opening CSV files in Excel, values containing “/” may be interpreted as dates (for example, 1/1 may appear as Jan 01). To avoid this issue, auto-date detection can be disabled in spreadsheet settings if required.
[](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/class-completion-report-action.png) --- # 3.2 Course Instance Roster Report The Class Roster Report displays all **users enrolled** in a **Learnexify class**. It also includes each user’s email address, retrieved from their Learnexify profile. This report includes a **Show Advanced option** that allows additional fields to be added. It is particularly **useful** for **instructors**, especially in **classroom** or **face-to-face learning** environments. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Course Instance Reports ⟶ Course Instance Roster Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/roster-report.png) ### ### **Report Requirements:** There are **no specific requirements** for this **report**. ### ### **Report Filter:** The standard Class Roster Report **filter includes two fields: Course and Class.** Select the **course and class:** Choose the specific course and then a specific class instance of that chosen course. **In addition,** optional information is available such as email address, username, first name, last name, and other fields. These options appear below the main fields Selecting these boxes will add the corresponding columns to your generated report: - **User group:** Displays the department, campus, or group associated with the student. - **ID number:** Shows the unique system or student identification number. - **Username:** Includes the unique login ID for each student in the roster. - **Middle initials:** Displays the middle name initials of the student. - **Email address 2:** Includes the secondary contact email address if provided. - **Address / Address 2:** Displays the student's primary or secondary residential address. - **City/town:** Includes the name of the city where the student is located. - **State/Province:** Shows the state, province, or territory of the student. - **Postal code:** Displays the regional zip or postal code. - **Country:** Includes the student's country of residence. - **Phone / Phone 2:** Lists the primary and secondary contact numbers. - **Fax:** Shows the registered fax number for the user. - **Birth date:** Displays the student's date of birth. - **Gender:** Includes the gender (Male/Female/Other) as specified in the profile. - **Language:** Shows the student’s preferred system language. - **Transfer credits:** Displays any credits transferred from external institutions. - **Comments:** Includes general administrative remarks or feedback for the student. - **Notes:** Shows internal, private notes related to the student's record. - **Inactive:** Allows the report to include students who are currently deactivated or no longer active in the system. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/Vdnimage.png) After selecting the **required fields,** click on the **Show Report** button. The system will generate the report based on the selected filters and display the data on the screen. ### ### **Report View:** The report **displays** data for the selected **class.** - **Course →** Displays the course description name. - **Class →** Displays the selected course Instances name. - **Student →** Displays users enrolled in the class. Clicking on a student’s name opens their Learnexify user profile page. - **Email →** Displays the user’s email address from their Learnexify profile. Any additional fields selected in the filter will also be displayed in the report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/nAoimage.png) ### ### **Running the Report:** After selecting the required fields, **click on the Show Report button.** The system will **generate the report based** on the **selected filters** and display the data on the screen. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/after-selecting-the-required-fields-click-on-the-show-report-button-visual-selection.png) ### ### **Report Scheduling, Configuration & Export:** Similar to other reports, this report also includes the following functionalities: - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - Report settings and filters can be modified using **Configure Parameters**. - The report can be downloaded in **Excel, PDF and CSV formats.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/HEHuhdhafd.png) --- # 4. Organization/ User Group Report # 4.1 Course Completion By User Group Report The Course Completion by user group Report is used to **view course** and **class completion** data for **users grouped**. In this report, **users** are **filtered based** on their **user groups**, and their progress and **completion status** are displayed accordingly. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Organization/User Group Reports ⟶ Course Completion By User Group Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/dfasvavddf.png) ### ### **Report Requirements:** This report requires that **users** within a **user group** are **enrolled in courses.** In addition, courses must have **learning objectives** **configured** for the report to function properly. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/visual-selection-7.png) ### ### **Report Filters:** **User groups** can be selected in **two ways:** **1. Selecting a Single user group** Using the “any value” button, a specific user group or sub-set can be selected. This will display data only for the selected user group and will not include its sub-sets. **2. Selecting Multiple or Organizational user groups** By clicking the **Enable Tree option**, the **complete** **user group** hierarchy is displayed. From here, multiple user groups can be selected using checkboxes. Selecting a parent user group will automatically include all its sub-sets.  ### ### **Completion Status Selection:** The report allows filtering by **completion status:** - **Completed courses** - **Incomplete courses** One or both options can be selected based on the requirement. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/nAkthe-report-allows-filtering-by-completion-status-visual-selection-1.png) ### ### **Optional Information:** Additional data fields can be included in the **report:** - **Program →** Displays courses grouped under the assigned program for each user. - **Status →** Filters users based on completion status (Completed or Incomplete). If left as default, all users are included. - **Completion →** Displays the learning objectives column in the report. - **Course Set →** Adds a column showing the course set assigned to the course. - **User group Leader Role →** Displays users assigned as leaders for each user group based on the selected role.  ### ### **Running the Report:** After selecting the **required filters** and **parameters**, click on the **Show Report button.** The system will **generate** the report based on the selected **criteria** and **display** the data on the screen. ### ### **View Report:** The report displays **user-wise course completion** data filtered by **user groups.** **Courses associated** with **programs** are grouped under program names, while non-program courses are listed separately. - **User ID →** Displays the user’s ID number. - **User Name →** Displays the first and last name of the user. - **Program →** Shows the program name, or “Non Program Courses” if the course is not associated with a program. - **Course Set →** Displays the course set assigned to the course. - **Course →** Displays the Learnexify course name. - **Required →** Indicates whether the course is required in the program (Yes/No or N/A). - **Class →** Displays the Learnexify class ID number. - **Completed →** Shows the user’s completion status (Completed, Not Completed, Pass, Failed, or Incomplete). - **Current Grade →** Displays the user’s current total grade. If no grade is assigned, 0 is shown. - **Learning Objectives Completed →** Shows completed learning objectives out of total (e.g., 3/5). If none are defined, 0/0 is displayed.  ### ### **Report Scheduling, Export & Refresh:** Similar to other reports, this report also includes the following functionalities: - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - Report settings and **filters** can be **modified** using **Configure Parameters.** - The report can be **exported in PDF and CSV formats.** - Report data can be refreshed using the **Refresh button** without **reapplying parameters.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/dfdvcv.png) --- # 5. User Reports # 5.1 Individual Course Progress Report Individual Course Progress Report is **used** to see how much **progress a user** is making in their Learnexify **courses.** Through this report, **both administrators and users** can view an overview of their learning activity. This is one of the default reports that **logged-in users** can access for their learning progress. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ User Reports ⟶ Individual Course Progress Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/1st.png) ### ### **Report Requirements:** For this report, it is necessary that the user is enrolled in an **Learnexify class**.  ### ### **Report Filters:** In this report, the filter section includes a **Full Name option**, which is used to select a **specific user** and view their report data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-progress-report-filter.png) In addition, optional report columns include: - **Show All Learning Objectives →** Displays data of all learning objectives - **Show Current Total Score →** Displays the user’s overall current score - **Show Pre-Test / Post-Test →** Includes pre-test and post-test results in the report **Required columns** can be selected using **checkboxes.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/Yk0course-progress-report-2nd-filter.png) ### ### **Generate Report:** When all required settings and fields are selected, click the **Show Report button.** After this, the system **generates** the report for the **selected user** and displays it on the course progress screen. ### ### **Report View:** The report shows user course-level progress in detail. - **Student →** User’s name - **ID →** User’s unique ID number - **Email →** User’s email address - **Reg. Date →** Account creation date - **User group (s) →** User’s assigned user group s - **Date →** Report generation date - **Course →** Course in which the user is enrolled or has completed - **Class ID →** Related Learnexify class ID number - **Progress →** Progress based on learning objectives (if available)| - **Completed Items →** Ratio of completed vs total objectives (if available) - **Start Date →** Course start or enrollment date - **End Date →** Course completion date - **Pretest Score →** Pre-test result (if available) - **Post-test Score →** Post-test result (if available) - **LO1 →** Status of first learning objective (e.g., Book Assessment Test, Knowledge Check, or N/A) - **LO2 →** Status of second learning objective (e.g., Knowledge Check or N/A) - **Total Score →** Overall percentage score (e.g., 0.00%, 100.00%) - **Discussion Posts →** Total number of discussion posts - **Resources Accessed →** Course resources accessed by the user [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/47bcourse-progress-report-view.png) ### ### **Report Scheduling, Export & Refresh:** This report **includes** the same options as other reports: - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - Report settings and **filters** can be **modified using Configure Parameters.** - The report can be **exported** in **both PDF and CSV formats.** - Click the **Refresh button** at the **bottom center** to update the **report** with the latest data.  --- # 5.2 Individual User Report Individual User Report is used to **view a specific learner’s** program and **course completion information.** This report shows details of the **user’s enrolled** and **completed courses.** ### **Report Path:** Dashboard ⟶ Side drawer ⟶ Reports ⟶ User Reports ⟶ Individual User Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/individual-user-report-path.png) ### **Report Requirements:** For this report, it is **necessary** that the user is **enrolled** or has previously been **enrolled** in a Learnexify course. Only then the user data will be displayed in the report. ### **Report Filter:** This report has a User selection option where a **specific user** is selected and their data is shown in the report. Before using the report, click on the **Configure icon** to set user search and display fields. Learnexify **custom user fields** can also be selected here. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/individual-user-report-filter.png) After **configuring the fields,** type the **user name** in the **search box** and **select the required user** from the **pop-up list.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/individual-user-report-2nd-filter.png) ### **Generate Report:** Once the user is selected, click on the **Show Report button.** After this, the system **generates** the **report** for the **selected user** and **displays the complete data** on the screen. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/kuYvisual-selection-8.png) ### **Report View:** The report shows the **user’s assigned programs** and the courses within them. If a **course** does not belong to a **program,** it is shown under **Non-Program Courses.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/y7Bvisual-selection-6.png) ### **User Information** - **User ID →** User’s Learnexify ID number - **First Name →** User’s first name - **Last Name →** User’s last name - **Email →** User’s email address - **Registration Date →** Date the account was created ### **Class Information** - **Program →** Name of the Learnexify program - **Course ID →** Learnexify course ID number - **Course Name →** Name of the Learnexify course - **Credits →** Credits earned after course completion - **Class ID →** Learnexify class ID number - **Grade →** Current total grade (0 if not assigned) - **Date Completed →** Course completion date - **Status →** Completion status (Complete, Incomplete, Overdue) - **Learning Objectives and Score →** Learning objectives and their scores - **Expires →** Expiry date of the course or certificate - **Certificate →** Indicates the certificate status or availability for the completed course [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/individual-user-report-view.png) ### ** Report Scheduling, Export & Refresh:** Like other reports, this report also includes the same features: - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time** - Report settings and **filters** can be **modified** using **Configure Parameters.** - The report can be **exported** in both **PDF and CSV formats.** - Click the **Refresh button** at the **bottom center** to update the **report** with the latest data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/individual-user-report-actions.png)**Note:** Individual User Reports can also be generated for inactive users.
# 5.3 User Class Completion Report User Class Completion Report is a **detailed academic** report that displays **users’ class completion status,** **program progress,** and **earned credits**. The main purpose of this report is to help administrators identify which users **have completed** their **classes**, **Batch program progress,** and view **total credits** earned by learners. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ User Reports ⟶ User Class Completion Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/3rd.png) ### ### **Report Filters:** This report **uses** multiple filters to **refine** and **customize** the data: **User Filters (for searching users):** Full Name, First Name, Last Name, ID Number, Email Address, City/Town, Country, Username, Preferred Language, Inactive Status, user group **Date Filters (for time-based filtering):** Course Completion Date (is after / is before), Start Date (is after / is before) [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/uesr-class-completion-report-filter.png) **Academic Filters (for selecting report scope):** Program, Course Set, Course, Class, Status, Class Completion Status, Pre-test, Post-test [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/user-class-completion-report-filter.png) ### ### **Generate Report:** - Required filters are selected first - User, program, course, and date range are applied - The report is generated based on selected criteria - System processes the data and displays a structured user-wise report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/GHkrequired-filters-are-selected-first-visual-selection.png) ### ### **Report Output:** When the **report is generated**, the following **summary is displayed**: - **Total Learners →** total number of users included in the report - **Total Earned Credits →** total credits earned by all users [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/r9Cwhen-the-report-is-generated-the-following-summary-is-displayed-visual-selection.png) ### ### **Detailed Data Table:** - **Name →** identifies the learner - **ID Number →** unique system ID for Batching - **Street Address →** user address for record reference - **City →** user’s city location - **State/Province →** user’s region or province - **Email Address →** used for communication and identification - **Program →** shows enrolled academic program - **Program Completion Date →** completion date of program - **Program Expiration Date →** program validity/expiry date - **Certificate Number →** issued certificate reference number - **Total Course Credits Earned →** total credits earned by the user [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/visual-selection-9.png) ### ### **Report Actions:** - **Download Report (PDF / CSV):** The report can be downloaded in **PDF or CSV format** for offline use, sharing, or record keeping. - **Schedule Report:** The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - **Refresh Report:** The Refresh option updates the report with the latest available data without changing filters or re-running the report from scratch. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/user-class-completion-report-view.png) # 6. Administrative Report # 6.1 Absence Report The Absence Report, this report is listed at the top of the Administrative Reports section. Its **main purpose** is to identify **users** who have **not performed any activity** in Learnexify **course Instances** within a selected **time period** defined in the report settings. This report helps administrators monitor learner engagement and identify inactive users across courses and programs. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Report ⟶ Absence Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/absence-report.png) ### ### **Report Requirements:** To be included in this report, a user must meet the following conditions: - The user must be **enrolled in a Learnexify course Instances.** - The user must have no recorded activity within the selected date range. A user is considered **inactive** when: - There is no activity in the course linked with the Learnexify course Instances, OR - If no course is linked, then no **Learning Objectives** are marked as completed, OR - If **no Learning Objectives exist** and no course is linked, the report displays **“N/A”.** ### ### **Report Filters:** This report includes multiple user-related filters that allow administrators to refine and search data efficiently. ### ### **Purpose of Available Filters:** - **Name-based Filters (Full Name, First Name, Last Name, Middle Initial)** Used to search users based on their names. Partial text can also be used to find matching records. - **ID Number** Used to search a user using their unique Learnexify identification number. - **Email Address / Email Address 2** Used to filter users based on their registered email addresses. - **Username** Used to locate users through their system login username. - **Address / Address 2** Used to filter users based on physical address information. - **City/Town, State/Province, Country** Used for geographical filtering of users. The Country field allows selection of any available value. - **Zip/Postal Code** Used to filter users based on postal code information. - **Phone / Phone 2 / Fax** Used to search users based on contact or fax numbers. ### ### **Date Range Filter:** The report also **includes** a **date range filter:** - **Is after →** Shows users with no activity after the selected date. - **Is before →** Shows users with no activity before the selected date. Date selection is available using Day, Month, and Year fields. Additionally, more advanced filters can be accessed using the “Show more” option, including custom user fields and standard system fields. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/absence-report-filter-new.png) ### ### **View Report:** The report displays learners grouped by course. The selected filters and date range appear at the top of the report. ### ### **Program Information:** - **Program →** The program to which the course belongs - **Course Set →** The course set associated with the course ### ### **Course Information:** - **Course Name →** Name of the Learnexify course - **Course Instances ID →** ID of the Learnexify course Instances - **Student Name →** Name of inactive user - **ID Number →** Learnexify user identification number [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/absence-report-view.png) ### ### **Report Scheduling, Export & Refresh:** This report also supports standard reporting features: - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - **Report settings** and filters can be **modified** using **Configure Parameters.** - The report can be **exported** in **both PDF and CSV formats.** - Click the **Refresh button** at the **bottom cente**r to update the **report** with the **latest data.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/absence-report-actions.png) --- # 6.2 Attendance Report The Attendance Report **allows administrators** to monitor **student's attendance performance** across their entire academic journey. Unlike standard reports, it groups data by Program and Semester, allowing you to see **how a student is performing** across multiple courses simultaneously. It brings all the attendance data into one page and **organizes** it by the student's Program (Degree) and Semester. ### ** Key Benefits:** - **Hierarchical View:** Attendance is grouped by Program → Semester → Course. - **Consolidated Data:** View totals for specific semesters and overall program performance. - **Real-time Accuracy:** Pulls live data directly from course-level attendance activities. - **Multi-format Export:** Professional exports for PDF, Excel, and CSV. ### **How to Open the Report:** - Open the Learnexify Dashboard. - Open the Side Drawer (the menu on the left). - Click on Reports. - Click on Administrative Report. - Click on Attendance Report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/attendenereport.png) ### ** How to Search for a Student:** **Once the page opens:** - Type the **student's Name** or **Email** in the search box. - Click the student's name when it appears. - Click the **Show Report button.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/Gluimage.png) [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/Wkmimage.png) This shows the **main report page** with the **student's name** at the top and their courses listed below. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-09/fiMJ3u9OqNUWH5Ix-image.png) The report collects attendance information directly from the Attendance module configured within each individual course. It uses the following columns to provide a comprehensive view: - **P (Present):** The student was in class. - **A (Absent):** The student missed the class. - **L (Late):** The student arrived after the class started. - **E (Early):** The student left before the class ended. - **G%:** This is the total attendance percentage for that specific course. - **Grade:** The actual numerical grade or points earned based on the attendance settings. - **Last Session:** Displays the date of the most recent attendance entry for that course. - ##### **Remarks:** Shows any specific notes or comments recorded by the instructor during the session. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/image-1.png) [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/image-2.png) The report is organized like a **tree**, calculating totals at every level to show a student's overall performance: - **Program Name:** At the top of the tree, the report calculates and presents the user's overall program attendance by aggregating records across all semesters. - **Semester:** Below the program, the report displays the user's overall attendance for each semester by combining data from all courses within that specific term. - **Course Name:** Finally, it lists the individual courses where the raw data is pulled from. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/1-2-3.png) This image shows a close-up of a student's specific attendance record for one course. ### ### **Report Actions:** - **Report settings** and filters can be **modified** using **Configure Parameters.** - The report can be **exported** in both **PDF and CSV formats.** - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** These options allow the report to be saved locally on the system. ###  ### ### **Refresh the Report Data:** The report data can be **refreshed** to show the latest information **without reopening** or reapplying **parameters.** Click the **Refresh button** at the **bottom center** of the page, and the system will reload the report with updated data automatically.  ### ### **Setup Guide: How to Make the Report Work:** To make the **Attendance Report** work, you must connect your daily classroom activities to your academic degree structure. Follow these steps: **1. Create a Course** Create the course that will be used for teaching and classroom activities. **2. Create a Course Description** Create a Course Description and fetch the required Course. The Course Description acts as a reusable academic definition that can be assigned to semesters. **3. Create Semesters** Create the required semesters and assign the relevant Course Descriptions to each semester. **4. Create a Program** Create a Program and add the semesters to build a complete degree structure (for example, a 2-year Diploma or a 4-year Bachelor's degree). **5. Create a Batch and Configure Automation** Within the Program, create a batch for a specific student intake or for all batches, as required. **6. Add All Course Instances** Click the **"Add All Course Instances"** button. This automatically creates and links all course instances to their respective classrooms, ensuring that attendance data is correctly organized by Program and Semester in the Attendance Report. - **Marking Attendance:** The teacher goes into the Learnexify course and marks students as **Present (P)** or **Absent (A) etc.** using the **Auto-Attendance tool.** #####  - **Viewing the Report:** Open the **Attendance Report.** You will now see all that **daily data organized** perfectly by Program and Semester. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/1rDfinal-report.png) # 6.3 Course Progress Summary Report The Course Description Progress Summary Report provides administrators with a **clear overview of learners’** **overall progress** toward course completion. The main purpose of this report is to monitor student performance and progress within Course Descriptions. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Reports ⟶ Course Progress Summary Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-progress-summary-report.png) ### ** Report Requirements:** If a Program is selected in this report, the following conditions apply: - The user must be **enrolled** in a **class** whose **parent Course Description** is linked to the **selected Program.** - The user must be assigned to that **Program or Batch.** If these conditions are **not met**, the user will not be **included in the report.** ### ** Report Filters:** This report includes multiple filters that are used to customize and refine the data: - **Program Selection (All or Specific Program) →** defines the academic scope by selecting a specific program or all available programs - **Organizations / User Groups →** filters report data based on campus, department, or specific student batches - **Custom Course Fields (Add Option) →** allows adding extra course-specific metadata as additional report columns - **Date Range (Course Start Dates) →** limits the report to courses that officially commenced within a selected timeframe - **Course Set (optional column) →** displays the sub-grouping of courses within a program for detailed Batching These filters **allow administrators** to narrow down the report data according to **required criteria.** After selecting the **relevant fields** and applying the **desired filter options**, the report can be generated. - The system then processes the selected filters and generates the report on screen. - Once generated, the report displays all relevant Course Description progress data according to the selected criteria. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-progress-summary-report-filter.png) ### ** Generate Report:** After selecting the **required filters** and fields, the report is generated as **follows:** - First, all required filters and fields are selected based on the reporting need. - After selecting the desired options, click on the **Show Report button.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/after-selecting-the-required-filters-and-fields-the-report-is-generated-as-follows-visual-selection.png) ### ** Report Output:** The report displays the **following information** **based** on **selected filters:** - **Programs →** Selected program or “All” if not selected - **Date Range of Report →** Selected course start period - **Organization / User Group →** Selected user group or all users - **Course Descriptions in Report →** Total number of Course Descriptions included - **Course Description →** Names of included Learnexify Course Descriptions - **Progress →** Learner progress based on learning objectives (or “N/A” if not defined) - **% Students Passing →** Percentage of students meeting required grade criteria (or “N/A” if not set) [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-progress-summary-report-view.png) ### ** Report Actions (Refresh & Export): ** - **Report settings** and filters can be **modified** using **Configure Parameters.** - The report can be **exported** in **both PDF and CSV formats.** - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - Click the **Refresh button** at the **bottom center** to update the report with the **latest data.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/course-progress-summary-report-actions.png) # 6.4 New Registrants by Course Report The New Registrants Grouped by Course Description Report **displays** a list of **users** who have **newly** **enrolled** in Learnexify **Course Descriptions** within a **selected time period.** The report groups learners under each Course Description along with their **enrollment (start) date.** If a Course Description has no new registrants, it will not be included in the report. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Reports ⟶ New Registrants by Course Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-by-course-report.png) ### ### **Report Requirements:** To be included in this **report:** - The user must be **newly registered** in an Learnexify **Course Description** within the selected time frame (if applied). - Only **Course Descriptions** that have at least **one newly enrolled** learner will appear in the report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/BKtvisual-selection.png) ### ### **Report Filters:** This report includes **two** optional **filters:** - **Program Selection (All or Specific Program)** A specific Program can be selected. If selected, only Course Descriptions under that Program with new registrations within the selected time range will be included. - **Date Range Filter:** This filter defines the period for new registrations: - **“Is after” →** shows users enrolled after a specific date - **“Is before” →** shows users enrolled before a specific date These filters can be used **individually or together.** If left at default settings, the report will include all Course Descriptions and all enrollment records. After selecting the **required filters** and fields, the report is **ready** to be **generated.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-course-report-filter.png) ### ### **Generate Report:** - First, the required filters are selected - Then the **Show Report button** is clicked - The system processes the selected criteria - The report is **generated** and **displayed** on the screen - Course Descriptions with **new registrants** are shown based on the **selected date range** - Under each Course Description, newly enrolled learners are listed with their enrollment details [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/generate-report-visual-selection.png) ### ### **Report Output:** The report **displays** the following **information:** - **Program →** The program to which the Course Description belongs - **Course Set →** Grouping of courses under a Course Set within a program - **Course Description Name →** Name of the Learnexify Course Description - **Class ID →** Learnexify Class identification number - **Student Name →** Name of the newly enrolled learner - **ID Number →** User identification number - **Start Date →** Date when the learner was enrolled in the class [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-course-report-view.png) ### ### **Report Actions (Refresh & Export):** - The **Refresh button** updates the **report** with the latest data - The report can be **exported** in **PDF and CSV formats** - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-course-report-actions.png) # 6.5 New Registrants by Student Report The New Registrants Grouped by Student Report displays **a list of users** who have **newly enrolled** in **Learnexify Course Descriptions** within a **selected time period.** The report organizes the **data student-wise,** where each student is listed along with the **Course Descriptions** they have newly enrolled in and their corresponding enrollment dates. If a user has not **newly enrolled** in any Course Description within the selected **time frame**, that user will not appear in the report. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Reports ⟶ New Registrants by Student Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-by-student.png) ### ### **Report Requirements:** This report includes only **those users** who: - Have **newly registered** in an Learnexify **Course Description** within the **selected time period** (if a date filter is applied) [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/this-report-includes-only-those-users-who-visual-selection.png) ### ### **Report Filters:** This report includes **two** optional **filters:** - **Date Range Filter:** This filter is used to define the time period for new registrations: - **“Is after” →** shows users enrolled after a specific date - **“Is before” →** shows users enrolled before a specific date These options can be used individually or together. - **Organizational user groups:** Specific user groups or Sub-Sets can be selected. If a user group is selected, only users within that set who are newly enrolled within the selected time frame will be included in the report. If **default filters** are used, the system displays **all users** along with **their enrollment history.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/6XPnew-registrants-student-report-filter.png) ### ### **Generate Report:** - First, the **required filters** are selected - Then the **Show Report button** is clicked - The system processes the selected criteria and generates the report - The report is grouped student-wise - Under each student, the list of enrolled Course Descriptions and enrollment dates displayed ### ### **Report Output:** The report displays the **following information:** - **Student Name →** Name of the newly registered learner - **User ID Number →** System ID number of the user - **Class ID →** Learnexify Class identification number - **Course Name →** Name of the Learnexify Course Description - **Start Date →** Date when the learner was enrolled [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-student-report-view.png) ### ### **Report Actions (Refresh & Export): ** - To modify report options, the **Configure Parameters icon** is used, **located in the upper left corner** of the report. - The **Refresh button updates** the report with the **latest data** - The report can be **downloaded** in **PDF and CSV formats** - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/new-registrants-student-report-actions.png) # 6.6 Site Usage Summary Report The Site Usage Summary Report is a general summary report that **provides administrators** with an overall view of all Course Descriptions accessible according to their **assigned role**. This **report helps administrators** understand how the system is being **used** and **how learners** are **interacting** with courses across the site. This report is useful for **analyzing learner engagement**, course activity, **scores,** **time spent in courses,** and overall performance trends. **For example,** if a Program Administrator makes changes to course content or instructional design, this report can be used to compare data before and after the changes to determine whether learner engagement and performance have improved. ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Reports ⟶ Site Usage Summary Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/site-usade-summary-report.png) ### ### **Report Filters:** This report includes the **following filters:** **Program Selection (All or Specific Program):** Administrators can select a specific Program - leave to No filtering for all Course Descriptions in all Programs, or choose a program to generate data from. **Report Display Options:** This option is used to decide which data should appear in the report. Multiple data fields can be selected, such as: - Total Course Descriptions Completed - Average Course Grades e.t.c **Date Range (Course Start Dates):** This filter is used to include Course Descriptions that started within a selected time period: - “Is after” → includes courses starting after a selected date - “Is before” → includes courses starting before a selected date After selecting the required filters and display options, the report can be generated. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/site-usage-summary-report-filter.png) ### ### **Generate Report:** - First, the **required filters** and display options are **selected** - Then click the **Show Report button.** - The system processes the selected criteria and displays the report data on the screen - Administrators can use the generated data to analyze learner engagement and course activity [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/SXRvisual-selection-1.png) ### ### **Report Output:** The report displays the following information: - **Site Usage Summary Report Date →** Selected reporting date range. - **Total Course Descriptions in Progress →** Total active enrollments that are not yet completed. - **Total Course Descriptions Completed →** Total number of completed Course Descriptions. - T**otal Course Resources Accessed →** Total number of resources accessed by users. - **Total Discussion Posts →** Total number of forum posts, replies, and discussions. - **Total Assignment Grades →** Total number of graded assignments in the gradebook. - **Average Pre-test Scores →** Average scores of Learning Objectives used as pre-tests. - **Average Post-test Scores →** Average scores of Learning Objectives used as post-tests. - **Average Hours Spent in Course Descriptions →** Average amount of time learners spent in courses. - **Average Course Grades →** Average completion grades of learners - **Number of Students in Course Descriptions →** Total number of students enrolled in selected courses If a learner is enrolled in multiple Course Descriptions, the learner is counted separately for each enrolled course. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/site-usage-summary-report-view.png) ### ### **Report Actions (Refresh & Export):** - The report can be scheduled using the **Schedule Reports** option to be generated at a **specified date and time.** - The report settings and filters can be adjusted using the **Configure Parameters** option. - Click the **Refresh** button at the bottom center to update the report with the most recent data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/schedule-report.png)**Important Note:** The report cannot be exported in PDF, Excel or CSV format
# 6.7 Sitewide Time Summary Report The Sitewide Time Summary Report **generates** a **time-based** **summary** for a **single user** or a **selected User Group**. It helps administrators understand how much time learners are spending in Course Descriptions over a specific period. A date range can be applied to generate reports for a specific time period. The report can display data per user, per Course Description, or grouped by week or month depending on configuration. ### **Report Use Cases:** **At-Risk Intervention:** This report is commonly used to identify learners with low engagement. By analyzing time spent in the LMS, administrators can monitor learner activity and determine whether students are actively participating. At-risk learners can be grouped into a User Group, and the report can be shared with learners, managers, or advisors to batch improvement over time. Weekly or monthly segmentation helps evaluate whether interventions are effective. **Funding Purpose:** This report can also be used to demonstrate learner participation for funding justification in both public and private sector programs. It helps show engagement metrics such as time spent and attendance-related data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/report-use-cases-visual-selection-1.png) ### **Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Reports ⟶ Sitewide Time Summary Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/site-wide-time-summary-report.png) ### ### **Report Filters:** This report includes flexible filtering options and does not require mandatory fields. - **Full Name ⟶** Search for a specific user or group of users - **Organizational User Groups ⟶** Select a specific user group - **Date Range (Start / End Date):** - **“Is after” ⟶** includes data after a selected date - **“Is before” ⟶** includes data before a selected date - **Report Segmentation →** Defines how attendance data is grouped and displayed by Week, Month, Year, or No Segmentation. - The “Show More” option allows advanced filtering using standard and custom user fields. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-time-summary-report-filter.png) ### ### **Generate Report:** - Required filters are selected - **Segmentation option** (week/month/year) is chosen - The report is generated using **selected parameters** - Learnexify logs are processed to calculate user time data - Results are displayed based on selected grouping [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/generate-report-visual-selection-1.png) ### ### **Report Output:** - **Student Name →** Name of the user - **Year →** Calendar year of data - **Course Name →** Name of the Course Description student is enrolled in. Only Course Descriptions in which the users have spent some time during the specified time frame are included in the report. - **Class ID →** Learnexify Course Instance ID - **Daily Time (Sun–Sat) →** Time spent each day - **Total Time →** Total time spent per course and per week [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/OkDvisual-selection-2.png) ### **Data Calculation Method:** This report is based on **Learnexify logs.** The system calculates time by analyzing user log entries: - If the time gap between two log entries is less than 5 minutes, it is considered the same session - If the gap is greater than 5 minutes, it is treated as a new session - A maximum of **5 minutes** is added per session gap [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-time-summary-report-view.png) [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/nQ4add-new-edit-page.png) ### ### **Report Actions (Refresh & Export):** - **Configure Parameters →** Used to modify report settings - **Schedule Reports →** Allows scheduling reports for future execution - **Download PDF / CSV →** Report can be exported in both formats - **Refresh Button →** Updates the report with the latest data without reconfiguration [](https://wiki.paktaleem.net/uploads/images/gallery/2026-07/MDZnew-edit-page.png) ### ### **Limitations of this report :** This report is based on Learnexify logs and batch's student activity using the available log data. **Some activities,** such as **watching videos** or **reading lengthy PDF/Acrobat documents**, may not be fully **recorded** in the **Learnexify logs.** As a result, the time spent on these activities may not always be reflected accurately or completely in the report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/0NIvisual-selection-3.png) # 6.8 Sitewide Transcript Report The Sitewide Transcript Report displays a **complete transcript** for **every user** in Learnexify who is **enrolled** in a Learnexify Course Instance. It provides a **system-wide academic** summary of all users, **including enrolled** and **completed Course Descriptions.** ### ** Report Path: ** Dashboard ⟶ Side drawer ⟶ Reports ⟶ Administrative Reports ⟶ Sitewide Time Summary Report [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/site-wide-transcript-report.png) ### ### **Report Requirement:** To be included in this report: - The user must be **enrolled** in an **Learnexify Course Instance** If the user is not enrolled, they will not appear in the report. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/to-be-included-in-this-report-visual-selection.png) ### ### **Report Filters:** This report includes one standard optional filter: - **Full Name** → Used to search and filter users by their full name. - **Last Name** → Used to search and filter users by their last name. - **First Name** → Used to search and filter users by their first name. - **Middle Initial** → Used to search and filter users by their middle initial. - **ID Number** → Used to search and filter users by their ID number. - **Email Address** → Used to search and filter users by their primary email address. - **Email Address 2** → Used to search and filter users by their secondary email address. - **Username** → Used to search and filter users by their username. - **Address** → Used to search and filter users by their address. - **Address 2** → Used to search and filter users by their secondary address. . - **City/Town** → Used to search and filter users by their city or town. - **State/Province** → Used to search and filter users by their state or province. - **Country** → Used to filter users by country. Users can select a specific country or **Any value**. - **Zip/Postal Code** → Used to search and filter users by their ZIP or postal code. - **Phone** → Used to search and filter users by their primary phone number. - **Phone 2** → Used to search and filter users by their secondary phone number. - **Fax** → Used to search and filter users by their fax number. - **Preferred Language** → Used to filter users by their preferred language. Users can select a specific language or **Any value**. - **Time Created** → Used to filter users based on the date their account was created. Users can specify a date range using **is after** and/or **is before**. - **Last Modified** → Used to filter users based on the date their account was last modified. Users can specify a date range using **is after** and/or **is before**. - **Inactive** → Used to filter users based on their account status. Users can select the appropriate inactive status or **Any value**. For text-based filters, the following matching options are available: - **Contains** → Displays records that include the entered text anywhere in the field. - **Doesn't contain** → Displays records that do not include the entered text. - **Is equal to** → Displays records that exactly match the entered text. - **Starts with** → Displays records that begin with the entered text. - **Ends with** → Displays records that end with the entered text. - **Is empty** → Displays records where the selected field has no value. If no filter is applied, the report displays transcripts for all users enrolled in Learnexify Course Instances. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-transcript-report-filter.png) Advanced filtering options are available under the “**Show More**” section. ### ### **Generate Report:** - First, select the relevant filters according to the transcript report you want to generate. - The report is generated only after the user clicks the **'Show Report'** button. - The system processes all users enrolled in Learnexify course Instancess - The transcript data is displayed in a structured, user-wise format [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/SLQvisual-selection-4.png) ### ### **Report Output:** The report includes the following information for each user: - **ID Number →** User’s unique system ID number - **Course Name →** All Course Descriptions in which the user is enrolled or has completed - **Class ID Number →** Unique ID number of each course instance - **Dates Offered →** Start and end dates of the class (if not available, “N/A” is shown) - **Grade →** Current grade for each course instance - **Status →** Pass, Fail, or Incomplete - **Credits →** Credits earned for each course instance (if applicable) - **Completed Date →** Date when the course instance was completed [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-transcript-report-view.png) ### ### **Report Actions (Refresh & Export):** - Report **settings** and **filters** can be modified using **Configure Parameters.** - The **report** can be **exported** in both **PDF and CSV formats.** - The report can be scheduled using the Schedule Reports option to be generated at a specified date and time. - Click the **Refresh button** at the **bottom center** to update the report with the latest data. [](https://wiki.paktaleem.net/uploads/images/gallery/2026-06/sitewide-transript-report-actions.png)