3.2 Course Instance Roster Report

The Class Roster Report displays all users enrolled in a Learnexify class. It also includes each user’s email address, retrieved from their Learnexify profile. 

This report includes a Show Advanced option that allows additional fields to be added. It is particularly useful for instructors, especially in classroom or face-to-face learning environments.

Report Path: 

Dashboard ⟶ Side drawer ⟶ Reports ⟶ Course Instance Reports ⟶ Course Instance Roster Report

Report Requirements:

There are no specific requirements for this report.

Report Filter:

The standard Class Roster Report filter includes two fields: Course and Class.
Select the course and class: Choose the specific course and then a specific class instance of that chosen course.

In addition, optional information is available such as email address, username, first name, last name, and other fields. These options appear below the main fields

Selecting these boxes will add the corresponding columns to your generated report:

• User group: Displays the department, campus, or group associated with the student.
• ID number: Shows the unique system or student identification number.
• Username: Includes the unique login ID for each student in the roster.
• Middle initials: Displays the middle name initials of the student.
• Email address 2: Includes the secondary contact email address if provided.
• Address / Address 2: Displays the student's primary or secondary residential address.
• City/town: Includes the name of the city where the student is located.
• State/Province: Shows the state, province, or territory of the student.
• Postal code: Displays the regional zip or postal code.
• Country: Includes the student's country of residence.
• Phone / Phone 2: Lists the primary and secondary contact numbers.
• Fax: Shows the registered fax number for the user.
• Birth date: Displays the student's date of birth.
• Gender: Includes the gender (Male/Female/Other) as specified in the profile.
• Language: Shows the student’s preferred system language.
• Transfer credits: Displays any credits transferred from external institutions.
• Comments: Includes general administrative remarks or feedback for the student.
• Notes: Shows internal, private notes related to the student's record.
• Inactive: Allows the report to include students who are currently deactivated or no longer active in the system.

After selecting the required fields, click on the Show Report button.

The system will generate the report based on the selected filters and display the data on the screen.

Report View:

The report displays data for the selected class.

• Course → Displays the course description name.
• Class → Displays the selected course Instances name.
• Student → Displays users enrolled in the class. Clicking on a student’s name opens their Learnexify user profile page.
• Email → Displays the user’s email address from their Learnexify profile.

Any additional fields selected in the filter will also be displayed in the report.

Running the Report:

After selecting the required fields, click on the Show Report button.

The system will generate the report based on the selected filters and display the data on the screen.

Report Scheduling, Configuration & Export:

Similar to other reports, this report also includes the following functionalities:

• The report can be scheduled using the Schedule Reports option to be generated at a specified date and time.
• Report settings and filters can be modified using Configure Parameters.
• The report can be downloaded in Excel, PDF and CSV formats.