1.2 Semester Report

Report Overview:

The Semester Report displays semester-related academic information and progress for a selected user. The main purpose of this report is to summarize learner performance, enrolled courses, completed credits, total study time, and overall semester progress in a single report.

This report helps administrators to  monitor semester-level learner performance and track academic progress.

Semester Report Video:

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Report Requirements:

The following requirements are needed to generate Semester report:

Accessing the Report:

From the side drawer, click on Reports, then select Program Reports and open Semester Report. 

Report Filter:Filters:

HereThis isreport includes the brief,following documentationfields forand each filter in the Programs Report:filters:

• FullSelect name:User Search for specific users by entering their complete name.

Last name:→ Filter the reportUsed to include users withselect a specific surname. First name: Narrow down results based on a user's given name. Middle Initial: Refine search results using the user's middle initial. ID number: Filter the report using unique employee or system identification numbers. Email address: Generate a report for users linked to a specific primary email. Email address 2: Search for users based on their secondary or alternative email address. Username: View report data for specific accounts using their unique login ID. Address / Address 2: Filter users based on their primary or secondary street address details. City/town: Generate a regional report for users located in a specific city. State/Prov: Filter the report by a particular state, province, or territory. Country: Narrow the report scope to users within a specific country. Zip/Postal Code: Filter the report by specific postal or zip code regions. Phone / Phone 2: Search for users using their primary or secondary contact numbers.

Fax: Identify users associated with a specific fax number.learner

PreferredSemester language:Selection →Group

Show All

PS_First Semester

Semester 1

Semester 2

Additional User Filtering Options:

The report resultsalso basedincludes onmultiple thefilters user’sfor selectedsearching systemand language.refining user data, such as:

Name fields (Full Name, First Name, Last Name, Middle Initial)

TimeUser created:identification details Filter(ID theNumber, report by the date and time the user account was first registered.Username)

LastContact modified:information View(Email usersAddress, whosePhone, recordsFax, wereAddress, updatedCity, withinState, aCountry, specificZip timeframe.Code)

Inactive:Account-related fieldsSpecify whether(Preferred toLanguage, includeTime active,Created, inactive,Last orModified, allInactive userStatus)

accounts in

Most text-based fields use the report.“contains” option, while date fields include:

“Is after”

Select“Is the program or all programs: before”Choose the specific programs or certifications you wish to analyze in the report.

Choose an organization/User Set: Narrow the report data to a specific campus, department, or user group.

These filters are used to customize and narrow down report data according to specific users or semesters.

Note:After Eachcompleting field includes a help icon that explains its functionality.

The “Select Program” filter is mandatory for generatingall the Programconfiguration, Report.click Users must either select a specific program or chooseon the “AllShow Programs”Report option. If this field is left empty, the system will not be ablebutton to generatedisplay the report.

All other filtering fields are optional." 

Programs Report View:

After generating the report, program-level data for the selected users is displayed.

Under each user’s name, the list of enrolled programs is shown. Next to each program, the following details are displayed:

• ID Number → Unique identification number of that user

• User Name→ Name of the user as displayed in the system

• Program → Program name where the user is enrolled.

• Credits Required → Total credits required to complete the program

• Credits Completed → Number of credits the user has completed so far

• Transfer Credits → Displays any transferred credits, if applicable

• Completed → Date when the program was completed

• Expired → Date when the completion status expires

Clicking on any user’s name redirects to that user’s individual detailed report page.

Report Configuration: 

To modify report options, the Configure Parameters icon is used, located in the upper left corner of the report.

This option allows updating filters and parameters to generate the required data.

Report Scheduling:

To run the report automatically at a specific time in the future, the Schedule Reports icon is used, located in the upper right corner.

This feature is used to automate report generation based  on a predefined schedule.

Report Export:

The report can be downloaded in the following formats:

• Download PDF

• Download CSV

• Excel

These options allow the report to be saved locally on the system.

Refresh the Report Data:

The report data can be refreshed to show the latest information without reopening or reapplying parameters. Click the Refresh button at the bottom center of the page, and the system will reload the report with updated data automatically.

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