1.2 Semester Report

Report Overview:

The Semester Report displays semester-related academic information and progress for a selected user. The main purpose of this report is to summarize learner performance, enrolled courses, completed credits, total study time, and overall semester progress in a single report.

This report helps administrators to monitor semester-level learner performance and track academic progress.

Semester Report Video:

Report Requirements:

The following requirements are needed to generate Semester report:

Accessing the Report:

From the side drawer, click on Reports, then select Program Reports and open Semester Report.

Report Filters:

This report includes the following fields and filters:

Select User → Used to select a specific learner
Semester Selection →
- Show All
- PS_First Semester
- Semester 1
- Semester 2

Additional User Filtering Options:

The report also includes multiple filters for searching and refining user data, such as:

Name fields (Full Name, First Name, Last Name, Middle Initial)
User identification details (ID Number, Username)
Contact information (Email Address, Phone, Fax, Address, City, State, Country, Zip Code)
Account-related fields (Preferred Language, Time Created, Last Modified, Inactive Status)

Most text-based fields use the “contains” option, while date fields include:

“Is after”
“Is before”

These filters are used to customize and narrow down report data according to specific users or semesters.

After completing all the configuration, click on the Show Report button to display the report.

Programs Report View:

After generating the report, program-level data for the selected users is displayed.

Under each user’s name, the list of enrolled programs is shown. Next to each program, the following details are displayed:

ID Number → Unique identification number of that user
User Name→ Name of the user as displayed in the system
Program → Program name where the user is enrolled.
Credits Required → Total credits required to complete the program
Credits Completed → Number of credits the user has completed so far
Transfer Credits → Displays any transferred credits, if applicable
Completed → Date when the program was completed
Expired → Date when the completion status expires

Clicking on any user’s name redirects to that user’s individual detailed report page.

Report Configuration:

To modify report options, the Configure Parameters icon is used, located in the upper left corner of the report.

This option allows updating filters and parameters to generate the required data.

Report Scheduling:

To run the report automatically at a specific time in the future, the Schedule Reports icon is used, located in the upper right corner.

This feature is used to automate report generation based on a predefined schedule.

Report Export:

The report can be downloaded in the following formats:

Download PDF
Download CSV
Excel

These options allow the report to be saved locally on the system.

Refresh the Report Data:

The report data can be refreshed to show the latest information without reopening or reapplying parameters. Click the Refresh button at the bottom center of the page, and the system will reload the report with updated data automatically.