3.2 Class Roster Report
Report Overview:
The Class Completion Gas GaugeRoster Report is used to display the completion status ofdisplays all users enrolled in a specificLearnexify class. It also showsincludes each user’s email address, retrieved from their Learnexify profile.
This report includes a gasShow gaugeAdvanced chartoption representingthat theallows percentageadditional offields studentsto whobe haveadded. completedIt theis class.particularly useful for instructors, especially in classroom or face-to-face learning environments.
Class Completion Gas Gauge Report Video:
Report Path: Dashboard > Side drawer > Reports > Class Reports > Class CompletionRoster Gas GaugeReport
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Report Requirements:
ThisThere reportare requiresno learningspecific objectivesrequirements to be configured in the Learnexify course.If a course or class does not have learning objectives, its data will not be included infor this report.
Report Filter:
The reportstandard Class Roster Report filter includes threetwo fields:fields: Course, Class,Course and Inactive.Class.
Select
First, athe course mustand beclass: selected. After selectingChoose the course,specific course and then a specific class instance of that coursechosen can be chosen.course.
ForIn addition, optional information is available such as email address, username, first name, last name, and other fields. These options appear below the Includemain inactivefields
Selecting field,these selectboxes “Yes”will add the corresponding columns to your generated report:
User set: Displays the department, campus, or “No”.group associated with the student.
ID number: Shows the unique system or student identification number.
Username: Includes the unique login ID for each student in the roster.
Middle initials: Displays the middle name initials of the student.
Email address 2: Includes the secondary contact email address if provided.
Address / Address 2: Displays the student's primary or secondary residential address.
City/town: Includes the name of the city where the student is located.
State/Province: Shows the state, province, or territory of the student.
Postal code: Displays the regional zip or postal code.
Country: Includes the student's country of residence.
Phone / Phone 2: Lists the primary and secondary contact numbers.
Fax: Shows the registered fax number for the user.
Birth date: Displays the student's date of birth.
Gender: Includes the gender (Male/Female/Other) as specified in the profile.
Language: Shows the student’s preferred system language.
Transfer credits: Displays any credits transferred from external institutions.
Comments: Includes general administrative remarks or feedback for the student.
Notes: Shows internal, private notes related to the student's record.
Inactive: Allows the report to include students who are currently deactivated or no longer active in the system.
None of these fields are mandatory.
There are no mandatory fields for this report filter.
Running the Report:
Once the required fields are set, Click the Show Report button.
After clicking this button, the system generates the report based on the selected filters and displays the data on the report screen.
Report View:
The report displays the status of all users in a selected class along with their completion percentage.
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Status → Represents the learner’s completion status in the class. If completion requirements are met, the status is marked as “complete”.
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Student → Represents the individual learners enrolled in the class. Clicking on a student’s name opens their Learnexify user profile page.
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% Complete → Shows the percentage of learning objectives completed by the learner.
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# Complete → Represents the number of learning objectives completed by the learner in the class.
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Score → Shows the learner’s overall percentage score in the class.
Running the Report:
After selecting the required fields, click on the Show Report button.
The system will generate the report based on the selected filters and display the data on the screen.
Report Scheduling:View:
ToThe schedulereport displays data for the reportselected toclass.
Course specific→ timeDisplays the course description name.
Class → Displays the selected class instance name.
Student → Displays users enrolled in the future,class. selectClicking on a student’s name opens their Learnexify user profile page.
Email → Displays the Scheduleuser’s Reportsemail iconaddress locatedfrom their Learnexify profile.
Any additional fields selected in the upperfilter rightwill corneralso ofbe displayed in the report.
Report Scheduling, Configuration & Export:
Similar to other reports, this report also includes the following functionalities:
The report can be exportedscheduled in PDF or CSV format.
To export the report, select either Download PDF or Download CSV fromusing the upperSchedule leftReports corneroption to run at a future time.
Report settings and filters can be modified using Configure Parameters.
The filereport willcan be downloaded locally to the computer.
Note: When opening CSV files in Excel, valuesPDF containingand “/”CSV may be interpreted as dates (for example, 1/1 may appear as Jan 01). To avoid this issue, auto-date detection can be disabled in spreadsheet settings if required.formats.
Report
Report data can be updated automatically without returning to the report parameters by clicking the Refresh button located at the bottom center of the report page.
