6.2 Attendance Report

The Attendance Report allows administrators to monitor a student's attendance performance across their entire academic journey. Unlike standard reports, it groups data by Program and Semester, allowing you to see how a student is performing across multiple courses simultaneously. It brings all the attendance data into one page and organizes it by the student's Program (Degree) and Semester.

Key Benefits:

Hierarchical View: Attendance is grouped by Program → Semester → Course.
Consolidated Data: View totals for specific semesters and overall program performance.
Real-time Accuracy: Pulls live data directly from course-level attendance activities.
Multi-format Export: Professional exports for PDF, Excel, and CSV.

How to Open the Report:

Open the Learnexify Dashboard.

Open the Side Drawer (the menu on the left).

Click on Reports.

Click on Administrative Report.

Click on Attendance Report.

How to Search for a Student:

Once the page opens:

Type the student's Name or Email in the search box.
Click the student's name when it appears.
Click the Show Report button.

This shows the main report page with the student's name at the top and their courses listed below.

The report uses simple letters to show the student's status. Here is what they mean:

P (Present): The student was in class.
A (Absent): The student missed class.
L (Late): The student arrived after the class started.
E (Early): The student left before the class ended.
G% (Grade): This is the total percentage of classes the student attended.

The report is organized like a tree:

Program Name: At the top, you see the degree (e.g., Diploma in Computer Science).
Semester: Below that, it shows which semester the courses belong to.
Course Name: Finally, it lists the individual courses and the attendance numbers for each.

This image shows a close-up of a student's specific attendance record for one course.

Report Configuration:

To modify report options, the Configure Parameters icon is used, located in the upper left corner of the report.
This option allows updating filters and parameters to generate the required data.

Report Scheduling:

To run the report automatically at a specific time in the future, the Schedule Reports icon is used, located in the upper right corner.

This feature is used to automate report generation based on a predefined schedule.

Report Export:

The report can be downloaded in the following formats:

Download PDF: To save a beautiful, ready-to-print document.
Download CSV: To save the data in a CSV file.
Download Excel: To save the data in a spreadsheet for calculations.

These options allow the report to be saved locally on the system.

Refresh the Report Data:

The report data can be refreshed to show the latest information without reopening or reapplying parameters. Click the Refresh button at the bottom center of the page, and the system will reload the report with updated data automatically.

Setup Guide: How to Make the Report Work:

To make the Attendance Report work, you must connect your daily classroom activity to your high-level academic degrees. Follow these simple steps:

Learnexify Course: Create the actual course where the teaching happens.
Course Description : Create a blueprint or "template" for this course in Learnexify.
Semester: Go to the Semester section and add as many Course Descriptions as needed for that specific term.
Program: Go to the Program section and add your Semesters to build a complete degree (e.g., a 2-year Diploma).
Batch & Automation: Inside your Program, create a batch (the specific student batch or to all batches).
- Click the "Add all course instances" button. This is the magic step — it automatically creates and links all your courses to the classrooms at once.
Marking Attendance: The teacher goes into the Learnexify course and marks students as Present (P) or Absent (A) etc. using the Auto-Attendance tool.

Viewing the Report: Open the Attendance Report. You will now see all that daily data organized perfectly by Program and Semester.