How to Assign User Subsets to a User Group
- From the list of all User Groups, click the User subset icon for the userset to which you want to assign user subset.
- Once user subset tab is opened, here you will see assigned User Subsets in the User Groups.
- If you want to add a new User subset click on this Add User Group Button.
When you click the X (Delete) icon on a User Group that contains Sub-sets , Learnexify gives you two choices to handle the sub-groups:
Promote User Subsets to top-level User Groups:
It deletes only the "Parent" group but saves all the sub-groups inside it. The sub-groups (eg. Software Engineering) are moved out and become main, independent groups on the top-level list.
Delete User Subsets:
It deletes everything at once. Both the "Parent" group and all the "Child" sub-groups inside it are permanently removed from the system.
After selecting your choice, click the Green Tick (✔) to confirm or the Red (✖) to cancel.
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If you want to add existing User Groups as user sub-sets click on the Available to Assign button.
- A list of available User Groups will be displayed
- Select the User Groups you want to assign
- Then, click on the arrow icon to move the User Groups to the assigned list
Click on the green tick (✔) to confirm the assignment
- After that, click on the Currently Assigned button
- Here, you will see the existing User Groups as user sub-sets who have been successfully assigned to the User Group
In the “Available to Assign” section, if you have a lot of user sub-sets there is a filter section above the user sub-set list , you can use the filter option to search for it.
Click on the Add button, and you will see different filter options:
1. User Group Classification
If you select this filter and type a value, the system will show only matching User Groups.
For example, if you select “User Group Classification” and type “campus”, then only campus-related User Groups will appear.
2. Display Priority
This filter is used to find User Groups based on priority.
For example, if you enter “2”, then only User Groups with priority 2 will be shown.
3. Enable Corresponding Group
This filter is used to show User Groups linked with a specific group.
For example, if a group is enabled and you apply this filter, only related User Groups will appear.
4. Auto Enroll User in Grouping
If this option is selected, users inside the User Group will be automatically enrolled into the program after assignment.
For example, once a User Group is assigned, users will instantly get access without manual enrollment.
5. Theme Priority
This filter helps to find User Groups based on theme priority.
For example, if you set priority “1”, then User Groups with theme priority 1 will be displayed.
6. Theme
This filter is used to search User Groups based on a theme.
For example, if you type “flexpath”, then all User Groups related to that theme will appear.
Assign User Subsets Using Filters
Once the correct User Subset appears, click on the arrow icon and assign it using the green tick (✔).
The User Subset will then appear in the “Currently Assigned” list.
Bulk User Action:
If you want to assign multiple user subsets in one time then follow these steps:
Method 1:
The number displayed in the button (e.g., 5) represents the number of items currently selected and will change depending on how many items you select.
Then click on the Assign as subset(s) in the Bulk Assignment Section to move the User Groups to the assigned list as subsets.
Method 2:
