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How to Create a Program Program: Programs in Learnexify are used to organize Course Descriptions in different ways. In many cases, a collection of Course Descriptions leads to a certificate or another form of validation, indicating that a learner has achieved ...

The Administrator Dashboard is the primary diagnostic tool for platform administrators. it provides real-time data regarding automated system tasks, technical health, and specific software component versions. To access the central monitor for your platform, f...

The Health Check is an automated internal monitoring system. It scans your site's database and configurations to ensure everything is running correctly, helping you prevent system errors before they affect your users.   To run a diagnostic scan of your site, f...

The Bulk User Actions page is a mass-management tool. It allows you to filter a specific group of users (e.g., an entire graduating class or a specific department) and perform actions like deactivating or deleting them all at once. How to Access the Page: Log...

The Results Engine is a powerful automation feature in Learnexify. It monitors student grades and automatically triggers actions based on the scores achieved. For example, it can automatically mark a student as "Passed" or "Certified" the moment their grade fa...

A Custom Field is an additional data entry point that you create yourself. While Learnexify comes with standard fields (like Name and Email), Custom Fields allow you to capture extra information for: Programs & batch Course Descriptions & Course Sets Course I...

A Classification defines what a User Group represents (e.g., is this folder a Campus, a Department, or a specific Semester?). Beyond just labeling, classifications are the "engines" behind Learnexify’s automation; they determine which programs or batch a user ...

Notifications allows you to automate communication with your learners and staff, ensuring everyone stays informed about their progress. To access these settings: Log in as a Site Administrator. Open the Side Drawer menu. Click on Admin. Click on Notifications...

Default Course Instance settings allow administrators to establish "baseline" values for the entire platform. By defining these values once, the system will automatically pre-fill the information every time you create a new Course Instance. This ensures consis...

The Default Course Description Settings page allows you to define standard values that will automatically appear every time you create a new course. By pre-filling these fields, you: Ensure Consistency: Maintain a uniform naming and coding style across your e...

The Learnexify Admission Module is a fully configurable system designed for educational institutions to manage the end-to-end recruitment and enrollment process. The Admission Catalog is the public-facing portal where potential students can view available pr...

Think of this dashboard as the "Control Center" for your university’s intake process. It is a single page where you can watch every student's journey—from the moment they first apply to the moment they pay their fees and join a class. This guide provides a ste...

Expiration Duration acts as an automated "timer." It ensures that once a student finishes their course requirements, they only remain in the class for a pre-defined amount of time before the system automatically removes them from the active enrollment list. Ho...

Overview & Purpose: The Program Catalog is an automated and centralized directory designed to streamline the display and management of university programs. Traditional manual updates were often time-consuming and prone to errors; our system addresses this chal...

The Session Notes feature is a collaborative tool designed to enhance communication within a course. It allows instructors and administrators to attach specific information, reminders, or instructions directly to course sessions. By using notes, you can keep s...

The signup process is a streamlined workflow that takes an institution from selecting a service plan to receiving their active platform credentials. The process involves four main stages: Package Selection, Information Submission, Payment, and Account Delivery...

Manage Users is the central control center for all people on your platform. Think of it as a digital directory where administrators can view, search for, and manage every student, teacher, or staff member. Accessing Manage Users To get to the Manage Users pa...

Manage Organizational Hierarchy is a powerful organizational tool within Learnexify. Think of a "Organizational Hierarchy" as a folder or a virtual team. Instead of managing hundreds of students one by one, you can group them together based on their location, ...