How to Add course instance in a Course Description:

• From the list of all available course descriptions, locate the one you want to add course instance.
• Click on the course instance icon for the specific course description. 
  

• After opening this page, you will see all your existing course instances.
• If you want to create a course instance, follow these steps:
• Click the Add course instance button (located at both the top and bottom of the list).
  

• A configuration form will open. Fill in the details:
  
• Course Description: Shows the main course name and code so you know which course you are creating a class for.
• Assigned batches: Shows the learning batches or groups that are already added to this class.
• Go to the dashboard side menu, click on Program, and then click on Manage batches.
  

• Open the specific batch you want to assign a course instance to.
• After opening the batch, click on the course instance tab where you will see your already created instances.
• If you want to assign more, click the Available to Assign button.
  

• Select the course instance you want to link and click the arrow button.
• An option will appear: "Auto-enroll users into this course instance when they are added to this batch."

  • This allows the system to automatically enroll any student into this specific course instance as soon as they are added to the batch, saving you the time of doing it manually

Select the option and click the green tick icon.

Now, go back to the course instance creation form and reload the page; the batch will now show as assigned to this course instance.

• Unassigned batches: Used to select and add new batches or groups to this class.
• ID Number: Enter a unique name or number for this class batch (This field is required).
• Start Date: Enable this to select the date when the course should officially start.
• End Date: Enable this to select the date when the course should finish.
• Start Time: Set the time when the class starts daily; use ‘Disable’ if there is no fixed time.
• End Time: Set the time when the class ends daily; use ‘Disable’ if there is no fixed time.
• Max # of Students: Enter the maximum number of students allowed to join this batch.
• Expiration Duration: Enter how long a student will have access to the course (e.g., 1m for 1 month).
• Notification Duration: Enter how many days/weeks before the course ends a student should get a reminder.
• Learnexify course: Select the course module from the list that you want to connect to this class.
• Auto Create course from template: If checked, the system will automatically create the online course for you using a template.
• Auto enrol from waitlist: If checked, the system will automatically add the next student from the waitlist if a seat becomes empty.
• Save changes: Click this button to save all entered information and create the class.
• Cancel: Click this button to close the form without saving any changes.
  

• After entering the information, scroll down and click the Save Changes button. Once saved, the new course instance will successfully appear in the list.